Teams Transcription: Turn Teams Recordings Into Text
Teams transcription here works from the meeting recording: download the MP4 from OneDrive or SharePoint, upload it, and get an editable transcript with speaker labels and timestamps, usually within minutes. Recordings up to 30 minutes are free without an account (120 minutes a month); Pro at €12/month covers meetings up to 10 hours and adds AI summaries and action items.
- Upload or paste the link
- Choose the language or let it detect
- Review in the editor and export
Drop audio or video here
MP3, M4A, WAV, OGG, FLAC, MP4, MOV, WebM, MKV · up to 5 GB on Pro
Free plan: files up to 30 minutes, 120 minutes a month. No account needed. By uploading you agree to the terms and the privacy policy.
Teams Transcription: Turn Teams Recordings Into Text
| Recording format | MP4 video |
|---|---|
| Regular meetings | Saved to the OneDrive of the person who started the recording |
| Channel meetings | Saved to the team's SharePoint site |
| Downloading | May be restricted by the organiser or your IT policies |
| Live captions | Browser extension for Teams on the web |
Example: a short Microsoft Teams transcript
Speaker 1Thanks for joining. Let's go through the open points from last week's review.
Speaker 2The supplier confirmed the new dates, so the pilot can start on the third.
Speaker 1Good. Who's sending the updated plan to the regional teams?
Speaker 2I'll do it today and copy you in.
How to transcribe a Teams meeting
- Open the meeting chat in Teams and click the recording, or find it in OneDrive under Recordings
- For channel meetings, open the channel's Files and the Recordings folder in SharePoint
- Choose Download to save the MP4
- Upload the MP4 here and download the transcript as TXT, SRT or VTT
Can you transcribe a Teams meeting without recording?
Teams has its own transcription that can run without a video recording, if your organisation allows it. The other route is the browser extension, which shows live captions in Teams on the web while the meeting runs, without a bot joining.
In both cases, tell participants that the meeting is being transcribed.
How to record and transcribe on Teams
In the meeting, open More actions and choose Record and transcribe, then Start recording. After the meeting, the MP4 appears in the chat and in OneDrive or SharePoint. Download it and upload it here for an editable transcript with timestamps.
With Pro you get a summary, chapters and action items, DOCX, PDF and Markdown export, and translation. Files are never used to train models and are deleted after your chosen retention period.
Use cases
- Project meetings that need minutes
- Calls with external partners held in Teams
- Internal trainings and town halls
- HR and job interviews with a written record
- Hybrid meetings where some people joined late
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Frequently asked questions
How to transcribe in Teams?
Teams has a built-in transcription option under Record and transcribe, depending on your licence and admin settings. For an editable file with exports, download the recording and upload it here.
How to use Copilot to transcribe meetings?
Copilot in Teams comes with a paid Microsoft 365 Copilot licence and depends on your organisation's settings. Without that, uploading the recording here gives you a transcript and, with Pro, a summary.
Where is my Teams recording saved?
In the OneDrive of whoever started the recording, or in SharePoint for channel meetings.
Why can't I download the recording?
The organiser or your IT department may have blocked downloads. Ask them for the file or for download permission.
How to transcribe a Teams call?
Record the call, download the MP4 and upload it here, or use the browser extension for live captions in Teams on the web.
Is Teams transcription free here?
Recordings up to 30 minutes are free without an account, up to 120 minutes per month.